Real-time Inventory and Procurement Intelligence

RubiCube connects to your ERP, POS, or any data source and surfaces the inventory and purchase signals your team needs to act, before problems become costs.

WHITEPAPER ANALYTICS BY ROLE TAKE A SURVEY

Hospitality

Outlet stock is managed by gut feel, not data.

Hospitality

Outlet stock is managed by gut feel, not data.

What you need

Real-time stock visibility across every outlet, linked to your point-of-sale data.
Why do you need it

So your team stops over-ordering slow items and running short on what sells, at every location.
What to do

Connect RuPOS or your existing POS and ERP to RubiCube for daily stock reconciliation, reorder signals, and end-to-end procurement visibility.
Benefit

Less food waste, fewer stockouts, and a complete loop from point-of-sale to purchase order, using RuPOS and RubiCube together.

Finance

Purchasing decisions are made without spend visibility.

Finance

Purchasing decisions are made without spend visibility.

What you need

A single view of purchase order spend, vendor pricing, and budget variance, updated automatically.
Why do you need it

So your finance team can catch maverick spend, validate invoices faster, and negotiate from a position of strength.
What to do

Connect your ERP and procurement data to RubiCube for real-time purchase analytics and automated spend reporting.
Benefit

Fewer manual reports. Spend visibility before the invoice arrives, not after.

Manufacturing

Raw material availability is unknown until production stops.

Manufacturing

Raw material availability is unknown until production stops.

What you need

Live raw material stock levels linked to your production schedule and supplier lead times.
Why do you need it

So procurement acts on shortages before they stop a production run, not after.
What to do

Connect your ERP and MES to RubiCube for material-level reorder signals and supplier performance tracking.
Benefit

Fewer production stoppages. Tighter supplier accountability. Lower safety stock costs.

Retail

You're either overstocked or understocked. Rarely right.

Retail

You're either overstocked or understocked. Rarely right.

What you need

Demand forecasting tied to actual sales movement, by SKU and by location.
Why do you need it

So buying decisions reflect what is actually selling today, not what sold last quarter.
What to do

Feed your POS and ERP data into RubiCube to surface reorder recommendations and slow-mover alerts.
Benefit

Right stock, right location, right time. Less capital tied up in inventory that is not moving.

Quick Service

Weekly ACH reporting takes your finance team the whole day.

Quick Service

Weekly ACH reporting takes your finance team the whole day.

What you need

Automated royalty calculations, outlet-level sales analytics, and POS-integrated financial reporting.
Why do you need it

So your finance team stops building weekly spreadsheets and starts acting on numbers that are already prepared.
What to do

Connect LINGA POS and QuickBooks to RubiCube for automated ACH reporting and franchise performance analytics.
Benefit

What used to take 36 hours now runs automatically. Your finance team works from the numbers, not toward them.

Wine & Beverage

Scattered data across production, sales, distribution.

Wine & Beverage

Scattered data across production, sales, distribution.

What you need

Centralized platform for accurate demand forecasting.
Why do you need it

To reduce waste and efficiently meet customer demand.
What to do

RubiCube centralizes production, sales, and distribution data.
Benefit

Better forecasting, reduced waste, optimized inventory.

32 %

Reduction in excess stock levels

27 %

Improvement in service levels

20 %

Boost in operational efficiency

36 hrs

Of manual reporting, eliminated

Free Download

The Inventory Intelligence Playbook

A practical guide for inventory and procurement teams moving from manual reporting to real-time decision-making. Companies running RubiCube report up to 20% improvement in operational efficiency, a 32% reduction in excess stock, and a 27% improvement in service levels.

What's inside
Real use cases across QSR, hospitality, manufacturing, and retail. Covers inventory stockout prevention, vendor performance analytics, reorder automation, spend analytics by category, and multi-location stock management.

Free to download. No sales pitch. Built around five buyer roles: Purchase Manager, Inventory Manager, Category Manager, Operations Manager, and Hospitality Operator.

DOWNLOAD THE PLAYBOOK

Challanges and Solutions

RubiCube: Your Path to Transformation

What active deployments look like

Real numbers from businesses running RubiCube today

0 +

Pre-built inventory and purchase
dashboards

Locations monitored across a single deployment

0 +

SKUs tracked
in real time

0 M+

Data records processed per deployment

See it in action

From scattered data to a single source of inventory and procurement truth

Watch how RubiCube pulls inventory and purchase data from your existing systems and surfaces the signals your team needs, without replacing anything you already run.

Integrations

Connects to your ERP, POS, and any data source

RubiCube integrates with your existing ERP, point-of-sale, CRM, or any cloud or on-premises database via API. No data migration. No disruption to existing systems. Setup takes a minimum of 36 hours.

Inventory and purchase analytics on top of your Sage ERP data. Connects to Sage Intacct, Sage 100, Sage 300, and Sage 500 without changing your existing configuration.

Pull purchasing, inventory, and financial data from Microsoft Dynamics 365 into a single analytics view. Works with Dynamics 365 Business Central and Finance and Operations.

Outlet-level stock visibility, menu item performance analytics, and automated ACH and royalty reporting, connected directly from LINGA POS.

Connect your NetSuite ERP inventory and purchase order data. Stock positions and procurement analytics update the moment transactions move in NetSuite.

Also connects to QuickBooks, RuPOS, WINHMS, and any cloud or on-premises database. Custom connectors available for non-standard sources.

What customers say

Results from inventory and procurement teams using RubiCube

Prior to implementing RubiCube, we used to evaluate franchise business information manually. Today, we are equipped with sales information across stores. We are able to slice and dice the data across menu item categories. Automated royalty calculations with integration to Linga POS and QuickBooks, has made our weekly ACH reporting a breeze. This has saved our finance team significant time and effort.

Financial Controller

Quick Service Restaurant group, 30+ locations

RubiCube has helped us to analyze our performance at a global and individual level. The sales and marketing team is able to analyze trends and plan promotional campaigns based on the menu item performance at global and individual store level.

Operations team

Teapioca Lounge

FAQ

Frequently asked questions about RubiCube

Can't find what you're looking for? Contact us.

RubiCube is an advanced analytics platform that integrates data from multiple sources, offering real-time insights and predictive analysis to drive better business decisions. RubiCube also provides “key influencers,” which are a list of items that can significantly impact your business performance, whether positively or negatively. RubiCube can be made available on-premises or in the cloud, with setup taking a minimum of 36 hours, ensuring a quick transition with minimal disruption to your business.

RubiCube simplifies data management by consolidating data from different systems into one platform, enabling you to make informed, data-driven decisions quickly and efficiently. Maximize profits, Minimize costs, Stay ahead strategically with predictive analytics.

Descriptive Analytics: Analyzing historical data to understand past trends and patterns.
Diagnostic Analytics: Identifying reasons behind past outcomes and events.
Predictive Analytics: Using data to predict future outcomes and trends.
Prescriptive Analytics: Recommending actions based on data analysis to achieve desired outcomes.
Outlier Detection: Identifying anomalies or outliers in data that deviate from normal patterns.
Data Warehouse Creation: Building a centralized repository for storing and managing data from various sources.

RubiCube seamlessly connects with your existing business systems. Whether you’re using popular platforms like:

Accounting and ERP: Sage Intacct, Microsoft Dynamics 365, NetSuite, Sage 100/300/500, QuickBooks
Human Resources: Sage Fixed Asset, HRMS
Hospitality: Hospitality Suite
Other industry-standard software

RubiCube provides a unified data platform, empowering you to make informed decisions and drive operational efficiency. RubiCube is designed for scalability, making it an ideal solution whether you’re a small business or a large enterprise. The solution grows as you grow.

RubiCube is a versatile, industry-agnostic platform that can be tailored to fit the needs of any industry.

Here’s a glimpse into some key industries where RubiCube can make a significant impact:

Agriculture& Poultry: Optimize yields, monitor health, and predict trends
Hospitality: Enhance guest experiences, optimize pricing strategies, and improve operational efficiency.
Manufacturing: Optimize production processes, improve quality control, and predict equipment failures.
Retail: Enhance customer experiences, optimize inventory management, and personalize marketing campaigns.
Sports and Entertainment: Analyze athlete performance, create smart gameplans, and enhance fan engagement.
Wine & Beverage: Optimize production processes, monitor quality control, and predict market trends.

Absolutely. RubiCube employs top-tier security protocols to ensure your data remains protected and compliant with industry standards. RubiCube follows strict authentication and authorization processes, adhering to HTTPS protocols and industry best practices to ensure only authorized users access your data.

Your data is encrypted, GDPR-compliant, and protected under Microsoft security principles, guaranteeing robust defense against breaches. RubiCube offers flexible data storage options. By default, your data is stored on secure servers in the US, but we can also store data in geographically compliant locations, including your country, such as the UAE, based on regulatory requirements.

Book a demo

See RubiCube on your own data

The demo is built around your systems, your data sources, and your industry.
15 to 20 minutes. No slides, just the platform.

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